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Every year I have the opportunity at work to submit my volunteer hours to apply for a corporate grant to the charity or 501(c)(3) non-profit of my choice, and I have taken that opportunity for the past five years.  Every year I've hit the 75+ hour mark for the year and been able to apply for a $1,000 check.  Heck, two high level scrolls and I'm set for the year, never mind business meetings.

The forms come out at the end of the year, we fill them out and send them interoffice by mid-January, corporate does their thing, and some time in the "J" months we get the check to present.  This year however, it went down differently.  THIS year, corporate decided to mail the checks directly to the organizations.

This is a problem.

You see, they're keying off of the Taxpayer Identification Number.  And the taxpayer identification number for the SCA is in CALIFORNIA.  I've been hounding corporate outreach, and today they confirmed that the check has been cashed.  Except that the local seneschal hasn't received anything.  Which means that my check for $1,000 for the barony went to CORPORATE.


I'd like to hope that getting the money transferred to where I intended it to go will be simple.  I'd like to win the lottery also.  I have no idea if we're going to be able to pry it out of the corporate treasurer's hands or not, but I'm really irked.

So this afternoon I sent a firm but very polite note to the Society exchequer copying the baronial exchequer, and I explained the whole situation.  Hopefully there will be a fast, simple resolution.  And NEXT year, I am going to park myself in Don's cubicle with the form and make him show me how to fill it out so that checks for local chapters of international organizations get mailed to the actual local chapter.

Because I don't want to do this every year.



( 2 comments — Leave a comment )
Sep. 29th, 2009 11:27 pm (UTC)
Hmm. This is problematic.

See, local chapters use their national entity's tax id for several reasons.
1) local chapters aren't usually incorporated.
2) local chapters don't usually have enough income to warrant filing various forms required from non profits by IRS.
3) Banks now universally require a TIN to open an account to prevent terrorists from hiding cash.

But it also means that if you aggregate all those local chapters you have the possibilities for huge sums of cash rolling around "uncontrolled".

My sense is the IRS basically cares about the big fish and as long as they're accounting for everything, the IRS is happy. I'd not be surprised if some shiny hat within your corp office decided they would be less exposed to potential fraud (and embarrassment) if they simply sent the checks to the Society, Inc.(, etc.) and allow the organization subject to IRS scrutiny to handle its money by its own internal controls.

It seems to me reasonable that the check should be payable to the Society FBO the Barony, and the Society Exchequer would be able to forward the funds.

Then, I'm just talking through my (very not-shiny) hat.
Sep. 30th, 2009 12:31 pm (UTC)
Oh, I can think of LOTS of good reasons for them to mail the checks directly - employees losing/forgetting them being the most obvious one, and getting more esoteric from there. My beef is that the process changed and no one told us. So we were sitting around waiting for checks that never came. Also, I started asking where the check was mailed back in June. They still haven't answered that question, but they just got around telling me that the check was cashed in July *yesterday.* So most of my beef centers around poor/nonexistant communications.

The SCA, on the other hand, has been extremely responsive and helpful.

This year's issue has been resolved, and it looks like there's a better solution for next year than tormenting poor Don.
( 2 comments — Leave a comment )